SchedFox – Guard Scheduling and Payroll

SchedFox is the All-In-One Security Guard Scheduling and Management System.

Security Guard Customized Schedules

Click and Change
Most scheduling programs require that the manager go to different screens, different sections and different data areas to update the employee records. With SchedFox employee scheduling, the updates can be made from one schedule screen.

Employee Search
SchedFox will search for employees by their first names, last names, addresses, zip codes and other variables to make scheduling easy.

Employee Data
No longer will you need to store bulky employee files. Your dispatchers can eliminate those sticky notes and card files. The Employee Data section does it all. Here is some of the information you can store in the employees data file:

Name, Address and Phone
Ceil Numbers
Personalize Notes
Reprimand Reports & History
Vacation Tracking
Military Reserve Dates
Sick Leave History
Injury History
Inactive History
Restricted Post
Armed and Unarmed
Areas Trained
Restricted Unavailability
Part Timers


Complex Scheduling

Scheduling accounts with only a few employees is easy, but scheduling an account with hundreds or thousands of employees, positions, locations, temporary specials, and titles can become quite complex. With SchedFox the task is easy.


SchedFox allows your managers to list the account name with sub-categories and descriptions. Various working locations can be listed under the account name. For example, accounts can be listed by parking lots, reception areas, back docks, president’s office, work stations and so forth. The address is displayed for each location.

Specialize Shifts

SchedFox allows your manager to adjust to various complicated situations. Listed below are a few situations that SchedFox simplifies for your managers:

Adding Special Shifts

SchedFox program can help you with last minute changes, holidays and special assignments. SchedFox allows:
Changing and adjusting last minute shifts.
Changing shifts for late employees
Temporary replacing employees on vacation
Deleting unwanted shifts at the last second.
Adding and removing holiday schedules.
Temporarily adding shifts.
Creating ongoing special shifts.
Adding non-billable shifts.
Coordinating split shifts. 

admin scheduling

Creating Locations

SchedFox creates easy forms to add new locations, positions or clients. Managers just click on the administration section and add the relevant location or position information. The location data form allows your managers to enter addresses, billing locations, restrictions, and general management information.

Searching Locations

The search feature allows you to search for a location or employee by location name, first name, last name or phone number.

Client Notes

SchedFox allows you to create and store important notes. The specifics of each location is stored to ensure that your managers send only the right personnel to their account.

Uploading Data

Instead of tediously typing in the data on each employee, SchedSoft will upload the information for you. Your information must be stored in a comma delimited or access file. Just add your shifts using the drag and drop feature. 

Displaying Open Shifts

With SchedFox, filling open shifts is a breeze. Just a simple click of the mouse and all open shifts are displayed. Each open shift is displayed in red. The color coded squares alert the schedule managers that these critical shifts are open.

Displaying Available Employees

Filling open shifts can be fun. SchedFox displays an availability list of all uncommitted employees. The availability list is displayed by the employee name and provides the days and hours that are open on the schedule.


Filling the Open Shift

From the availability list, the manager will select the employee to fill the open shift. Then the manager will conveniently drag and drop the employee into the open shift. It’s fast, simple and easy.

Advance Availability List

For those shifts that require specially trained personnel, SchedFox’s advance availability search is perfect. This option will display available employees by whether or not they are trained, certified, qualified or approved at a particular location.

Individual Schedules

When employees are assigned new schedules or need copies of lost schedules, SchedSoft is ready to perform. Just click on the employee and then select send to their app or phone number.

SchedFox - Guard Scheduling and Payroll